Conducting conferences is an effective tool for building image and reputation. Large companies and organizations hold conferences on a regular basis. The format of conferences or seminars is suitable for promoting complex products and services, information about which is difficult to fit into a short promotional message. Conferences and seminars attract the target audience with the opportunity to receive diverse information on the issue of interest and become a platform for communication and exchange of opinions among the participants of the conference.
Organization of conferences and seminars not only involves the selection of a conference hall, but also the creation of a comfortable atmosphere and the conditions necessary for the most effective work of conference participants. The success of a conference or a seminar directly depends on the preparatory organizational work.
Perfect technical organization of conferences is very important for increasing the number of participants, strengthening the status of conferences, attracting interesting speakers.
The business event is aimed at discussing important issues with partners, reaching agreements, training staff, presenting a new product line, and much more. And for this, undoubtedly, impeccable logistics and organization of the event are important. We pay attention to the smallest details that turn out to be important during the event.
Reception of foreign delegations
Are important foreign guests or business partners coming to visit you?
And you don’t have enough time to organize a decent meeting and seeing-off of a large number of people?
Our company will organize reception and farewell of foreign delegations, will hire professional interpreters and smart assistants for this purpose, we will accommodate your guests at the hotels of Kiev and provide a full range of services related to the arrival and stay of the delegation in Kiev. We will also offer them all kinds of cultural and entertainment programs and excursions around the city of Kiev and Ukraine.
We provide the following services:
Conference venue selection, preparatory work:
- Selection of the venue for a conference or a seminar, based on the objectives and the budget of the event.
- A conference room reservation.
- Sending invitations to the event.
- Acceptance of applications for booking rooms for participants registered at the conference.
- Preparation of the lists of the participants accommodated at the hotel.
- Organization of the registration process.
- Provision of personnel for registration of participants before the beginning of the conference, as well as for other coordination procedures.
Technical support of the conference:
- Rental and installation of light and sound equipment, a projector, a screen, microphones, headphones, cabs and consoles for interpreters and other necessary equipment.
- Services of simultaneous and consecutive interpreting: hiring certified interpreters specializing in the subject of this conference or seminar.
- Preparation and placement of advertising banners.
- Design and preparation of printed brochures, promotional printed materials, souvenirs with your company logo.
- Transportation: cars, minivans of business class and comfort-class, limousines.
- Organization of transfers airport / railway station – hotel – airport / railway station. Meeting at the airport and escort of every foreign participant.
- Meeting of foreign participants at the hotel, assistance in the accommodation process.
Meals: coffee breaks, lunches and dinners during the event. Depending on the budget of the event, we will offer meals in restaurants, public fast-food establishments, home cooking.
Excursions and sightseeing tours:
Organization of a cultural program: excursions to historical places of the city of Kiev accompanied by guides and interpreters.
Organization of study trips to enterprises and institutions of Ukraine, to any region of the country, in comfortable buses or by train.
Why is it best to entrust the organization of your event to our company?
- We will save your working time and the budget of your company.
- We will offer you a personal manager who will coordinate the work with your order.
- We will provide a step-by-step progress report of the preparation of the event.
- We will select highly professional interpreters and smart assistants.
- We guarantee a high level of organization and are confident that the services provided by us will help the development and prosperity of your business!